Scan a badge. Shoot.
The lead gets the photos.
One scan registers the attendee, tags their session, and texts them a branded gallery while your booth line keeps moving.
Where this works
Trade show booth headshots
Scan the badge, shoot the headshot, next in line. The attendee walks off with a branded gallery link — and you walk off with a qualified lead.
One scan does the whole check-in
Point the camera at the badge. The attendee is found on the roster (or added if they’re new), tied to the photo session, and given a personal gallery. No form, no typing.
- Reads QR, vCard, and common barcode badges on iPhone and iPad; QR on Mac
- Roster sync from vFairs; Cvent, Eventbrite, and Expo Logic are early; CSV for everything else
- Falls back to platform ID, email, phone, and name when a badge ID doesn’t match
Rebuilt in HTML from the iPad app’s scan sheet. The attendee, badge and session code are examples.
Built for expo-hall Wi-Fi
BrandStudio guest codes match on the device itself, so the line keeps moving when the venue network doesn’t. Platform badges match offline too, as long as they were on the roster the device pulled down.
- Opening the event pulls the roster onto the device
- BrandStudio guest codes match with zero bars
- Photos, check-ins and texts queue and go out when the network returns
Rebuilt in HTML from the iPad app. The headshot is a real frame from session S-BACA43FE at the P&G Confidence Lab; the guest is an example.
The photos close the loop with sales
Every attendee gets their photos in a branded gallery by text or email. Every scan becomes a contact with context, sent to your CRM as it happens.
- Personal branded gallery delivered by text or email
- Signed webhooks fire on registration and check-in; wire them to a CRM through Zapier
- Post-show CSV: contacts, photo count, gallery link, when they were texted, consent
2:14
Webhooks → Zapier → your CRM
guest.checked_in200"guest_name": "Jordan Rivera"
"source": "badge_scanner"Rebuilt in HTML. The webhook keys are the real payload’s, and the photographs are one sitting, S-BACA43FE, at the P&G Confidence Lab. The guest record and CRM are examples, not the person in the photographs.
Your workflow
Connect the platform, sync the roster
- Connect vFairs, or upload a CSV (Cvent, Eventbrite, and Expo Logic are early)
- Open the event on each scanning device before doors to pull the roster
- Set up the branded gallery and delivery messages
- Put the booth branding on every overlay
Scan, shoot, next
- Badge scan finds and tags each attendee
- Photos go to the right person’s gallery
- Galleries go out by text while they’re still at the show
- Check-ins stream to your CRM as they happen
Sales gets a list worth calling
- Export every contact with photo count and when they were texted
- Gallery views, downloads, and shares for the recap
- Attendees keep a branded gallery, not a business card
- Rosters and scan history stay on record per event
Common questions
Which registration platforms does the badge scan work with?
vFairs syncs its attendee roster directly; it ran live at Black Tech Week. Cvent, Eventbrite, and Expo Logic connectors are built but early: none has run against a live account yet. For those and any other platform, upload a CSV of attendees with a badge ID column before the event, and badges match on scan. QR, vCard, and the common barcode formats all read.
What happens when the expo-hall Wi-Fi dies?
You keep scanning. BrandStudio guest codes match on the device with no signal at all, and so does any platform badge already in the roster the device pulled down. A badge added to the platform after that one needs the network — staff take the guest by name until it is back. Photos keep shooting and upload when it returns, and the queued check-ins and texts go with them.
What if a badge won’t scan, or doesn’t match?
When a scan reads but the badge ID isn’t on the roster, the server tries the platform ID, guest code, email, phone, exact name, then a close name match. When a badge won’t read at all, the photographer searches the roster by name and taps to confirm.
How do the leads get back to our sales team?
Every registration and check-in can fire a signed webhook to your CRM through Zapier or your own endpoint, as it happens. After the show, export the guest list as CSV: contact info, badge ID, photo count, gallery link, when they were texted, and media consent.
Do attendees need an app to get their photos?
No. Their photos land in a personal branded gallery, delivered by text or email. One tap opens it — no app, no account, no password.
The badge was the form all along
Stop asking attendees to spell their email at a booth. Scan what they're already wearing, and let the photos carry your follow-up.
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