Event engagement that shows up
in your CRM automatically.
Registrations, photo downloads, survey responses — every guest touchpoint syncs in real time. Your sales team gets context, not just a name on a list.
Take Photos
Capture photos at the event. Every photo is linked to a session.
Register Guests
Scan a badge or register manually. Photos link to the guest automatically.
Auto Sync to CRM
Guest data, photos, and engagement push to your CRM automatically.
Your CRM stays current without you touching it
Every guest action — registration, photo download, survey response — fires a webhook to your CRM as it happens. No batch exports, no stale data.
- Webhooks fire instantly, not on a schedule
- You pick which actions trigger a push
- Auto-retry if delivery fails
Data lands in the right fields the first time
Map guest fields to your CRM schema once. Names, emails, custom fields — everything slots into the right column without cleanup.
- Visual field mapper, no code required
- Works with custom registration fields
- Preview before you activate
Follow up with context, not guesswork
Your sales team sees which photos someone downloaded, whether they shared the gallery, and how they rated the event. Follow-ups get specific.
- Photo downloads and shares per guest
- Gallery engagement and session activity
- Survey responses and NPS scores
Every event adds to the picture
Guest profiles accumulate across events. When someone shows up for the third time, your team already knows them.
- Cross-event history on every contact
- One person record, no duplicates
- Export the full interaction log anytime
CRM integrations
Guest data syncs to your CRM in real time via webhooks, native integrations, or CSV export.
Use a different CRM?
If your CRM accepts webhooks or has an API, BrandStudio can push data to it. We're always adding native integrations.
Contact UsGive your CRM
the full story.
Your contacts already exist. Now add what they did at your event — automatically.
Common questions
Which CRMs does BrandStudio integrate with directly?
HubSpot and Salesforce have first-class integrations. For other CRMs, the webhook-based integration fires on guest register, download, share, and survey-complete events — you can wire those into any system that accepts webhooks, or use Zapier to hit platforms without a direct connector.
What data syncs to the CRM on each guest action?
Full guest record (name, email, phone, company, custom fields), event name and date, which sessions they attended, their personal gallery URL, photos downloaded and shared, and survey responses. Everything shows up as a contact timeline in your CRM, so sales sees the full event context on each lead.
Does data flow both ways — can I push a CRM list into BrandStudio?
Yes. Upload a CSV from your CRM or connect via our pre-event sync to pre-load the guest list before doors open. Once the event starts, registrations and scans update those records in BrandStudio and push updates back to the CRM in real time.
How do you handle opt-outs and GDPR for synced contacts?
Guests consent to data use at registration. If a guest opts out, we drop them from future messages and stop syncing their activity to your CRM. For GDPR deletion requests, admins can fully erase a guest from the event, which cascades through the CRM integration as a delete webhook.