Inviting Team Members and Roles
BrandStudio has six team roles, scoped at the Company, Brand, or Event level.
The role hierarchyFrom most access to least:
1. Owner — full access, including billing and company settings. Usually the founder or business owner.
2. Admin — full access except billing. Day-to-day operator.
3. Event Manager — create or manage events, guests, and brands. No team management.
4. Photographer Lead — manage assigned events, upload, full session control.
5. Photographer — upload to assigned events, manage their own sessions.
6. Assistant — view assigned events, basic upload. Good for second shooters and helpers.
ScopesA role applies at a scope:
- Company-level — covers all brands and events. Use for your employees.
- Brand-level — covers all events for one brand. Use for client logins.
- Event-level — single event only. Use for freelance photographers.
A role at a tighter scope can override a broader one — e.g. a company-level Photographer can be promoted to Admin for one specific event.
Viewers (Brand team access)Viewers are read-only. They see galleries and analytics but can't change anything. Viewers are unlimited on every plan — invite every stakeholder at a client without burning a Contributor seat.
ContributorsContributors are people who upload, edit, or manage photos and events — Photographers, Photographer Leads, Event Managers, Admins. They count against your plan (3 on Capture, 10 on Deliver, 25 on Engage). Extra seats are $15/mo.
How to invite1. Settings → Team
2. Click Invite Member
3. Enter email, pick role, pick scope (Company / Brand / Event)
4. They get an email; they sign in and they're in
Removing accessSame page — click the member, change their role to None, or remove them. Their uploaded photos stay with the event.Manage Team
The role hierarchyFrom most access to least:
1. Owner — full access, including billing and company settings. Usually the founder or business owner.
2. Admin — full access except billing. Day-to-day operator.
3. Event Manager — create or manage events, guests, and brands. No team management.
4. Photographer Lead — manage assigned events, upload, full session control.
5. Photographer — upload to assigned events, manage their own sessions.
6. Assistant — view assigned events, basic upload. Good for second shooters and helpers.
ScopesA role applies at a scope:
- Company-level — covers all brands and events. Use for your employees.
- Brand-level — covers all events for one brand. Use for client logins.
- Event-level — single event only. Use for freelance photographers.
A role at a tighter scope can override a broader one — e.g. a company-level Photographer can be promoted to Admin for one specific event.
Viewers (Brand team access)Viewers are read-only. They see galleries and analytics but can't change anything. Viewers are unlimited on every plan — invite every stakeholder at a client without burning a Contributor seat.
ContributorsContributors are people who upload, edit, or manage photos and events — Photographers, Photographer Leads, Event Managers, Admins. They count against your plan (3 on Capture, 10 on Deliver, 25 on Engage). Extra seats are $15/mo.
How to invite1. Settings → Team
2. Click Invite Member
3. Enter email, pick role, pick scope (Company / Brand / Event)
4. They get an email; they sign in and they're in
Removing accessSame page — click the member, change their role to None, or remove them. Their uploaded photos stay with the event.Manage Team
teamrolesinvitepermissionsviewerscontributors