Guests check in once.Their photos find them all night.
Registration, check-in, capture and delivery on one account, and follow-up texts go out on a schedule you set.
P&G, Cincinnati. Shot by Mammoth, the agency that runs its events on BrandStudio.
Check in once. Everything else follows.
One registration, and capture, delivery and reporting all inherit it.
Build it before anyone travels
Event, brand, registration, and crew, all from a browser. The run of show stops depending on who remembers what.
One scan does the whole job
A badge scan finds the attendee and ties them to the photo session in one motion, so nobody stands in your walkway filling in a form.
Saved to photosDelivery you can watch happen
Attendees get photos on your brand, and you get live delivery numbers instead of a post-event guess.
Real frames from P&G Confidence Lab at Black Tech Week
Sound familiar?
Photo-share app, email tool, guest spreadsheet, team chat — six tabs open, nothing connected, and you’re the glue.
Is anyone shooting the keynote? Are photos uploading? You won’t know until after the event — when it’s too late to fix.
You meant to send the gallery link. Then the week got busy. Now it’s a month later and the photos are on a hard drive nobody opens.
One less vendor to chase.
We’ve run these events. You get a three-step plan and we stay out of the frame.
Check in
Import your guest list or share a registration link, then check guests in once. Registration captures their info and asks for one selfie, so nobody is asked for an email twice.
BrandStudio brands + delivers
Your team shoots into one branded gallery on your domain. Sessions organize photos by moment, and Face Match texts each guest their personal gallery during the event — automatically.
You see it all, follow-up runs itself
The event shows uploads, registrations, and delivery live. On Engage, thank-you messages go out on their own. Nothing rots in your drafts.
Turn off the “Powered by BrandStudio” line and guests see only your event’s brand on the gallery and photos.
Show day, from load-in to the follow-up.
The photo vendor is usually the one you chase. Here is the version where you do not.
- 7:00 AM
Load-in
The photo setup is an iPad and a stand. No booth truck, no two-hour build, no floor plan renegotiation.
You see: One less vendor in the critical path. - 9:00 AM
Doors
Attendees scan in at the door, and their photos attach to them from then on. Registration and photos stop being two separate problems.
Guest sees: Scanned once, done. - 12:30 PM
The lull you were dreading
The booth pulls its own crowd during the slow hour. You did not have to program anything to fill it.
You see: The room stays busy without an intervention. - 4:00 PM
Close
Guests already have their photos. Nobody is at your desk asking where to find them.
Guest sees: Photos on their phone before the shuttle. - Next day
The debrief
You walk in with delivery and engagement numbers instead of "everyone seemed happy".
You see: Proof, not vibes.
Every guest leaves saying it was the best-run event they’ve been to.
Guests check in once and their photos find them all night, on your event’s brand. You stay with your event instead of refreshing six tabs, you answer "how’s it going?" before anyone asks, and the follow-up sends itself. Your stakeholders see an event that ran like clockwork — and you’re the one who ran it.
- Every guest gets their own photos, found by face — no app, no folder to dig through.
- A live dashboard means no surprises — you know the keynote got shot before it’s over.
- Thank-yous go out on their own (Engage). The event keeps working after you go home.
How it actually works.
Check in once. The photos take it from there.
Import your guest list or share a registration link. Each guest checks in one time and adds a selfie on the confirmation screen, and from then on every photo they’re in finds them automatically.
- Import a guest list or share a registration link
- One selfie at registration enrolls the face
- No forms repeated, no asking for emails twice
Always know what’s happening at your event
Photo uploads, guest check-ins, face matches, and delivery progress update live on one dashboard. No refreshing, no asking your team for status — you know the keynote got shot while it’s still happening.
- Live upload tracking across every capture device
- Check-in and face-match progress in real time
- Delivery status so you know photos are reaching people
A gallery guests actually use
Branded, on your domain, updating as photographers shoot. Guests browse by session, find exactly their photos by face, and share with one tap. A branded slideshow runs on venue screens the whole time.
- Updates in real time as photos are captured
- Face Match so guests find exactly their photos
- Branded slideshow for lobby and stage displays
Follow-up happens without you
Gallery links go out during the event, and on Engage a thank-you goes out a set number of days later and a post-event survey collects feedback. The event keeps working after you go home.
- Thank-you messages scheduled in days (Engage)
- Post-event surveys collect feedback (Engage)
- Galleries stay up unless you set an expiry
Suggested tools for event managers
Capture, deliver, and report — all from one platform.
Event manager questions
Do I need separate tools for registration, capture, and delivery?
No. Registration, check-in, capture, and delivery live in one dashboard, so you’re not the glue holding six tabs and a spreadsheet together. Photos, guests, gallery, and notifications are all in one place.
Can I tell what my photographers are capturing during the event?
Yes. Photo uploads, guest registrations, face matches, and delivery progress update live, so you know whether the keynote got shot and photos are reaching people — without asking your team for status.
How do guests get the right photos?
Guests check in once, then sessions organize photos by moment — "Ceremony," "Reception," "After Party" — and Face Match delivers each guest a personal gallery, so they find exactly their photos all night.
Does follow-up happen automatically?
Yes. Gallery links go out during the event, and on the Engage plan a thank-you message goes out on its own a set number of days after. No drafts sitting in your outbox for a week.
What does setting up an event involve?
Create the event under your brand (or from a saved template), invite photographers with roles, and import your guest list or share a registration link. The guest experience runs itself after that.
What happens to the gallery after the event?
It stays up as a branded event page on your domain unless you set an expiry. On Engage you can collect feedback with a post-event survey, and every plan exports the numbers and guest list as CSV.
Spend time on the event, not the photos.
Guests check in once, photos deliver themselves, and follow-up happens on its own.