They dressed up for one night.Get them the photo before dessert.
Each guest’s step-and-repeat shot is found by face and texted to them, on the host’s brand. Mammoth shot the Fuel Our Future Gala for MGM Collection this way: 316 photos.
MGM Collection, Detroit. Shot by Mammoth, the agency that runs its events on BrandStudio.
They dressed up. Give them the photo tonight.
Black tie, from the seating chart to the post.
Set it up at your desk
The event, the host brand, and the photographers who need access. Nothing left to configure in a ballroom at six.
Work the room
A tethered body through the drinks hour, or a station guests run between courses. Both feed the same place.
Saved to photosPosted before dessert
Guests get their photos while they still look like that, so the night gets shared instead of quietly forgotten.
Real frames from Fuel Our Future Gala
You know how the night usually ends.
The honoree and the table-one donors wait in the same line as the whole room — and the host notices.
Guests in their best clothes ask “where do I find my pictures?” and the honest answer is “next week, in an email.”
The gallery finally goes out branded with some tool nobody’s heard of — and the moment to post is long gone.
On their phones before the last course.
We’ve worked the room. You get a three-step plan and we stay out of the frame.
Capture
Shoot the red carpet, the cocktails, the ceremony, and the after-party on any device. Each part of the night gets its own folder, and a VIP group can be its own session.
BrandStudio brands + delivers
Every photo lands on the host’s brand, applied automatically. Face Match finds each registered guest and texts them their gallery link; VIP sessions go out from the camera station on the spot.
You review and approve
You see the photos hit the ballroom screens and guests’ phones in real time. Print stations send keepsakes home. The host looks brilliant — and asks you back next year.
BrandStudio never shows up in the link, the gallery, the print, or the text. Guests only ever see the host’s brand.
The gala, hour by hour.
Here’s the night as it actually unfolds — and which tool is on stage at each moment.
- 5:30 PM
Doors in an hour
The step-and-repeat is lit, the tethered camera is connected, and the event is live on every device. Branding came from the client’s kit — nothing to configure in a ballroom hallway.
You see: Event live, brand applied, camera connected. - 6:15 PM
Arrivals
Couples step onto the carpet. Shoot, next; shoot, next. Each guest’s photos land on their phone while they’re still checking their coat.
Guest sees: Their arrival photo before they’ve found their table. - 7:40 PM
The program
A photographer roams the room on an iPhone — toasts, table candids, the moments between moments. Every frame joins the same gallery, live.
- 8:30 PM
The award moment
The honoree crosses the stage. Their photo is on their phone before they’re back at their seat — the moment, delivered inside the moment.
Guest sees: The photo of their biggest night, instantly. - 9:00 PM
The ballroom screens
The best of the night plays on the screens, the host’s logo on every frame — the room watching itself have a great time.
- 10:30 PM
Dance floor
The booth takes over the fun while your photographers focus on the moments that matter. Self-serve, branded, effortless.
- Next morning
The thank-you
Every guest already has their photos. The host wakes up to a gallery of the whole night and the counts: photos delivered, viewed, downloaded, shared.
You see: Delivered, viewed, shared — one screen.
The host looks like they thought of every detail.
Every guest walks out with their arrival shot and their print, on the host’s brand, before the valet pulls the car around. The VIPs had theirs first. The screens carried the night. The host sees a room full of people posting their event, on the host’s own name.
- VIP tables get their photos first, sent as their own session.
- The host’s logo on every red carpet shot, every print, every gallery page.
- A branded 4×6 in their hand and the post on their phone before the bar.
How it actually works.
VIPs get their photos first, by name
The honoree and the table-one donors should never wait in line behind the room. Shoot each VIP group as its own session, add their names and numbers, and send it from the camera station before they sit back down, on the host’s brand.
- Each VIP group is its own session, with names attached
- Sent from the camera station on the spot, ahead of the room
- Every photo on the host’s brand, never BrandStudio’s
The step-and-repeat shot, on their phone before the bar
Guests dressed up for one night and want the arrival photo now, not a download link next week. Guests who registered with a selfie are matched by face and texted their gallery link: no app, no kiosk line, no “where do I find my pictures?” The host’s logo is on every frame.
- One selfie at check-in; Face Match does the rest
- Branded overlays with the host’s logo on every red carpet shot
- Texted within minutes, so guests post it before their first drink
The evening on every screen, running itself
Highlights rotate on the ballroom screens, lobby displays, and lounge monitors and update live as your photographers shoot. The host’s logo stays on screen and a sponsor slide can join the rotation, with nobody babysitting a laptop.
- A separate slideshow for the ballroom, lobby, and lounge
- Pick which folders feed each screen, and hide any photo in a tap
- The host’s logo on screen, plus an optional sponsor slide
A printed keepsake they take home that night
A digital photo is gone by morning; a print stays on the fridge. A print station tied to the live feed lets guests pick a favorite and walk away with a branded 4×6 — event border, host logo, and date — a keepsake that outlasts the night and keeps the host’s name in their home.
- Print station connected to the live photo feed
- Branded border, host logo, and event date on every print
- Guests pick and print their own favorites on demand
Suggested tools for galas
The arrival shot on their phone before the bar, a print in their hand — all on the host’s brand.
Gala photography questions
How fast does a guest get their red carpet photo?
Within minutes. Guests who register with a selfie are matched by face as they're photographed and get a text with their gallery link, so the step-and-repeat photo is on their phone before they reach the bar, not in a gallery next week. You can also send a guest's photos straight from the camera station.
Will the photos carry the host's brand, not BrandStudio's?
Always the host's. Their logo, colors, and event details go on every red carpet shot, every print, and every gallery. BrandStudio stays invisible — guests only ever see the host's brand.
Do guests need to download an app to get their photos?
No. A guest takes one selfie and gets every photo they appear in, delivered by text to a personal gallery. No app, no line at a kiosk, no "where do I find my pictures?"
Can VIPs get their photos before everyone else?
Yes. Shoot the honoree or a VIP table as its own session and send it from the camera station on the spot, with their names on it, instead of waiting for the room.
Can we run the slideshow in more than one room?
Yes. Run a separate slideshow for the ballroom, lobby, and lounge, each updating live as photographers shoot, with the host's logo on screen and an optional sponsor slide in the rotation.
Can guests take home a printed photo?
Yes. A print station tied to the live feed lets guests pick a favorite and walk away with a branded 4×6 — event border, logo, and date — a keepsake that outlasts the night.
The night the host will remember you for.
Every guest walks out with their photo and their print, on the host’s brand, before the valet pulls the car around, and the host gets the credit.