# BrandStudio — Full Reference

> BrandStudio is event photo software for capturing, branding, and delivering photos in real time. Photographers, event agencies, corporate marketing teams, and universities use it to shoot an event, put the client's brand on every photo, and get photos to guests while the event is still going — with Face Match, branded galleries, and text and email delivery included on every plan.

This is the expanded reference for BrandStudio (https://brandstudiohq.com). For the concise index, see https://brandstudiohq.com/llms.txt.

## What BrandStudio is

BrandStudio runs the event-photo workflow in one platform: capture (Canon tethered to a Mac, photo booth, selfie studio, iPhone, iPad, or a Watch Folder fed by Capture One or Lightroom), brand (your logo, colors, and overlays on every gallery and photo, plus your own domain from Deliver up), and deliver (QR code, text, email, and Face Match) while the event is still happening. The product ethos is "always their brand, not ours": guests see the customer's brand. The only trace of BrandStudio is a small "Powered by BrandStudio" line, which can be switched off on the gallery.

## Key facts

- Founder: Bill Hamway, who also runs Mammoth, a Michigan events company that runs every one of its events on BrandStudio.
- Face Match is included on every plan, never gated behind a higher tier. A guest takes one selfie in the gallery and gets back the photos they're in, with no app and no account. Matching works across events within one company account. Face recognition can be switched off per event, guests can opt out (which deletes their face data), and consent wording is logged with its version.
- Photos upload as they are taken, so they reach the gallery during the event, not after an import the next day.
- Offline-safe capture: if venue Wi-Fi drops mid-event, capture keeps going. Photos, sessions, registrations, and sends queue on the device and go out when the connection returns.
- Cameras: Canon bodies get live view, remote shutter, and camera control. Sony, Nikon, and Fuji tethering is on the roadmap; Watch Folder works with any camera today.
- Delivery: texts go from one shared BrandStudio number and name your event (your own wording on Deliver and up). Emails show your name and your reply-to.
- Integrations: vFairs roster sync (used live at Black Tech Week); early Cvent, Eventbrite, and Expo Logic integrations; signed HMAC webhooks for guest.registered and guest.checked_in; Zapier via "Webhooks by Zapier" (there is no published Zapier app). Native HubSpot and Salesforce connectors are coming soon. There is no public API with API keys.
- Exports: per-event CSV exports of guests, photos, sessions, prints, and an analytics summary.
- Every plan includes your branding on every gallery and photo, Face Match, automatic "your photos are ready" texts and emails, and a free 30-minute Event Kickoff Call with a real person before your first event. Deliver and up add your own gallery domain, guest registration, badge scanning (Cvent, Eventbrite, vFairs, Expo Logic), the Sharing Station, live slideshows, your own message wording, Magic Search, and Photo Styles. Engage adds Gallery Gate, insights and analytics, send-to-all and scheduled messages, surveys, CRM webhooks (Zapier, Make, n8n, or your own endpoint), ads and promotions in the gallery, and scheduled thank-you and "On This Day" follow-ups, plus more storage, devices, seats, unlimited Brand Kits, and priority support.
- Pricing: Capture $199/mo ($159/mo billed annually), Deliver $399/mo ($319/mo annually), Engage $799/mo ($639/mo annually), and Custom. Annual billing saves 20%. Plans are sized by storage (500 GB, 2 TB, 5 TB); there is no photo cap. Extra storage is $20/mo per 1 TB, billed monthly on every plan. Storage runs on Cloudflare R2 with zero egress fees, so guest downloads cost the customer nothing.
- Billing: cancel from the billing page and the plan runs to the end of the period you paid for; changing plans goes back through checkout.
- Access: invite-only. Request an invite at https://brandstudiohq.com/join.
- Support is a real person — often the one who built the feature you're asking about. Not a ticket queue.
- Not offered: SSO/SAML, PDF reports, hashtag or pre-filled share text, texts from your own phone number, guest self-serve deletion requests (a staff member erases a guest on request).

## Core pages

- [Home](https://brandstudiohq.com/): Platform overview
- [Tour](https://brandstudiohq.com/tour): A guided walkthrough — capture, find every face, deliver to every phone, all on your brand
- [Pricing](https://brandstudiohq.com/pricing): Four tiers — Capture ($199/mo, $159/mo billed annually), Deliver ($399/mo, $319/mo billed annually), Engage ($799/mo, $639/mo billed annually), Custom. Annual billing saves 20%. Plans are sized by storage (500 GB, 2 TB, 5 TB), devices online at once (2, 5, 10), team seats (3, 10, 25), and Brand Kits (1, 10, unlimited); there is no photo cap. Custom domains start on Deliver. Add-ons cost the same on every plan and are not discounted for annual billing
- [Full feature comparison](https://brandstudiohq.com/pricing#compare): Every plan, feature by feature
- [Pricing Calculator](https://brandstudiohq.com/pricing-calculator): Interactive plan estimator
- [All Tools](https://brandstudiohq.com/tools): Overview of the tools in the platform
- [Integrations](https://brandstudiohq.com/integrations): vFairs roster sync; early Cvent, Eventbrite, and Expo Logic integrations; signed webhooks (guest registered, guest checked in) and Zapier via "Webhooks by Zapier"; per-event CSV exports. Native HubSpot and Salesforce connectors are coming soon
- [Capture One workflow](https://brandstudiohq.com/integrations/capture-one): Use Capture One's tethering, Styles, and edits with branded delivery through the Watch Folder
- [Use Cases](https://brandstudiohq.com/use-cases): Specific photography workflows
- [Solutions](https://brandstudiohq.com/solutions): By audience — photographers, agencies, corporate, marketing teams
- [About](https://brandstudiohq.com/about): Founder story
- [How We Work](https://brandstudiohq.com/values): Who we are, how we act, how we talk
- [Support](https://brandstudiohq.com/support): Human support and Event Kickoff Calls
- [Event Kickoff Call](https://brandstudiohq.com/support/event-kickoff-call): Free 30-minute setup call for every new team
- [Book a Call](https://brandstudiohq.com/book-a-call): Pick a time and talk to the people who built BrandStudio
- [Contact](https://brandstudiohq.com/contact): Email channels for support, sales, security, general
- [Request an invite](https://brandstudiohq.com/join): BrandStudio is invite-only; request access here
- [Download](https://brandstudiohq.com/download): iOS and macOS capture apps, available by invitation

## Tools — Capture

- [Instant Photo](https://brandstudiohq.com/tool/instant-photo): Tethered camera capture with instant branded delivery. Canon bodies get live view, remote shutter, and camera control; Sony, Nikon, and Fuji are on the roadmap (Watch Folder works with any camera today)
- [Instant Video](https://brandstudiohq.com/tool/instant-video): Video photo ops delivered to guests' phones
- [Photo Booth](https://brandstudiohq.com/tool/photo-booth): Self-service booth with boomerangs, branded overlays, and prints
- [AI Photo Tools](https://brandstudiohq.com/tool/ai-photo-tools): AI Time Machine (one selfie, six decade portraits, one 8x12 sheet) and AI Photo Studio (portraits in styles the operator writes) send the guest photo to Google's Gemini API; Photo Booth background replacement runs on the iPad itself and works offline. Switched on per event on any plan - no plan gate - and delivered AI images are billed at $0.15 each
- [Selfie Studio](https://brandstudiohq.com/tool/selfie-studio): Self-service headshot booth with face detection
- [Watch Folder](https://brandstudiohq.com/tool/watch-folder): Shoot in Capture One or Lightroom; BrandStudio handles branded delivery
- [Sessions](https://brandstudiohq.com/tool/sessions): Guest sessions — add guests, capture, deliver
- [Offline capture](https://brandstudiohq.com/tool/offline-sync): Capture keeps going with no internet; photos, sessions, registrations, and sends queue and go out when the connection returns

## Tools — Deliver

- [Guest Registration](https://brandstudiohq.com/tool/guest-registration): Custom forms and badge scanning on iPad
- [Badge Scanner](https://brandstudiohq.com/tool/badge-scanner): iPhone and iPad read QR, Aztec, PDF417, DataMatrix, and common 1D barcodes (Mac reads QR). vFairs roster sync; early Cvent, Eventbrite, and Expo Logic support
- [Face Recognition](https://brandstudiohq.com/tool/face-recognition): Match photos to guests from one selfie; switch it off per event; guests can opt out
- [Magic Search](https://brandstudiohq.com/tool/magic-search): Staff type what they remember about a photo and find it by what's in the image (Deliver and up)
- [Gallery](https://brandstudiohq.com/tool/gallery): Branded galleries with text and email delivery, and custom domains on Deliver and up
- [Personal Gallery](https://brandstudiohq.com/tool/personal-gallery): Every guest gets their own branded page with just their photos
- [Contact Card](https://brandstudiohq.com/tool/contact-card): A tap-to-save contact card at the bottom of your galleries, so guests can save your details
- [Sharing Station](https://brandstudiohq.com/tool/sharing-station): One station — print, text, email, or QR scan
- [Slideshow](https://brandstudiohq.com/tool/slideshow): Live photo walls on event screens

## Tools — Engage

- [Gallery Gate](https://brandstudiohq.com/tool/gallery-gate): Guests register before they open the gallery, so every view is a lead (Engage and up)
- [Surveys](https://brandstudiohq.com/tool/surveys): Post-event surveys inside the gallery (Engage and up)
- [Messaging](https://brandstudiohq.com/tool/messaging): "Your photos are ready" texts and emails on every plan; your own SMS and email copy on Deliver and up; scheduled follow-ups (a thank-you after the event and an "On This Day" message a year later) on Engage and up. Texts go from one shared BrandStudio number and carry your name; emails show your name and reply-to
- [CRM Integration](https://brandstudiohq.com/tool/crm-integration): Guest data to your CRM through signed outbound webhooks (Zapier, Make, n8n, or your own endpoint); there are no native HubSpot or Salesforce connectors (Engage and up)
- [Analytics](https://brandstudiohq.com/tool/analytics): Engage and up. Delivery funnel, gallery views, downloads, and shares, face-match rate, photos by hour, and text and email delivery, with CSV exports

## Solutions — by audience

- [Photographers](https://brandstudiohq.com/solutions/photographers): Deliver branded photos while guests are still at the event
- [Event Agencies](https://brandstudiohq.com/solutions/event-agencies): Every client on its own brand, run from one account
- [Corporate / In-House](https://brandstudiohq.com/solutions/corporate): Photos for internal events with consent and privacy controls
- [Experiential Marketing](https://brandstudiohq.com/solutions/experiential-marketing): Branded photos from every activation, on the guest's phone
- [Field Marketing](https://brandstudiohq.com/solutions/field-marketing): Booth photos that come with the visitor's name and email
- [Event Managers](https://brandstudiohq.com/solutions/event-managers): Own the guest photo experience, capture to delivery
- [Media Teams](https://brandstudiohq.com/solutions/media-teams): A searchable company photo library
- [Booth Operators](https://brandstudiohq.com/solutions/booth-operators): One brand kit per client, flat monthly pricing
- [DJs & Entertainment](https://brandstudiohq.com/solutions/djs-entertainment): An iPad photo station next to your rig
- [Venues](https://brandstudiohq.com/solutions/venues): Instant photo delivery as a venue amenity

## Use cases — photography formats

- [Instant Portraits](https://brandstudiohq.com/use-cases/instant-portraits): Portraits delivered before guests leave
- [Instant Headshots](https://brandstudiohq.com/use-cases/instant-headshots): Branded headshot lounge with instant delivery
- [Roaming Photography](https://brandstudiohq.com/use-cases/roaming-photography): Candids found by face and sent by text
- [Badge to Gallery](https://brandstudiohq.com/use-cases/badge-to-gallery): Scan a trade-show badge, deliver the photo to that attendee
- [Capture One Workflow](https://brandstudiohq.com/use-cases/capture-one-workflow): Edited photos from Capture One, delivered during the event
- [Live Photo Walls](https://brandstudiohq.com/use-cases/live-photo-walls): Event photos on the big screen as they're shot

## Events — event formats

- [Conferences](https://brandstudiohq.com/events/conferences): Headshots, badges, slideshows, lead capture
- [Trade Shows](https://brandstudiohq.com/events/trade-shows): Branded photo ops and lead capture
- [Corporate Events](https://brandstudiohq.com/events/corporate): Brand consistency and privacy controls
- [Internal Events](https://brandstudiohq.com/events/internal-events): All-hands, offsites, holiday parties on the company brand
- [Holiday Parties](https://brandstudiohq.com/events/holiday-parties): Every employee gets their photos during the party
- [Galas & Awards](https://brandstudiohq.com/events/galas): Award portraits and VIP coverage
- [Awards Ceremonies](https://brandstudiohq.com/events/awards-ceremonies): The winner photo, found by face, ready to post
- [Fundraisers](https://brandstudiohq.com/events/fundraisers): Donor photos on the organization's brand, the same night
- [Golf Tournaments](https://brandstudiohq.com/events/golf-tournaments): Foursome photos on every phone, branded with the sponsor
- [VIP Events](https://brandstudiohq.com/events/vip-events): VIPs never chase a download link
- [Red Carpet Events](https://brandstudiohq.com/events/red-carpet): Delivery via Face Match — no station, no line
- [Festivals](https://brandstudiohq.com/events/festivals): High-volume photo delivery
- [Races](https://brandstudiohq.com/events/races): One selfie finds a runner's photos from the course
- [Sporting Events](https://brandstudiohq.com/events/sporting-events): Find-by-face delivers the fan's photo to their phone
- [Road Shows](https://brandstudiohq.com/events/road-shows): Every tour stop on one brand, in one searchable library
- [Universities & Schools](https://brandstudiohq.com/events/universities): Every event of the year under one account
- [Graduations](https://brandstudiohq.com/events/graduations): Stage crossings matched to families by face
- [Weddings](https://brandstudiohq.com/events/weddings): Guest portraits, slideshows, branded delivery
- [Social Events](https://brandstudiohq.com/events/social-events): Birthdays, mixers, club nights
- [After-Hours Events](https://brandstudiohq.com/events/after-hours-events): Branded photos on guests' phones while the night is still going
- [Private Concerts & Events](https://brandstudiohq.com/events/private-concerts): A private gallery only your guests can open

## Playbooks — event photography guides

- [Playbooks Hub](https://brandstudiohq.com/playbooks): Index of event playbooks
- [Quick Start Guide](https://brandstudiohq.com/playbook/quick-start): Your first event, from setup to delivering photos
- [Event Headshot Pricing Guide (2026)](https://brandstudiohq.com/playbook/headshot-pricing): Pricing ranges for headshot lounges and conference activations
- [How to Choose an Event Photographer](https://brandstudiohq.com/playbook/how-to-choose-event-photographer): 10 questions to ask before you hire
- [Photo Booth vs. Roaming Photography](https://brandstudiohq.com/playbook/photo-booth-vs-roaming-photography): Cost, guest experience, branding, and delivery compared
- [Event Photography Contract Template](https://brandstudiohq.com/playbook/event-photography-contract-template): Essential clauses and a sample outline
- [Trade Show Photography](https://brandstudiohq.com/playbook/trade-show-photography): Lead gen, badge scanning, and ROI
- [Conference Photography Best Practices](https://brandstudiohq.com/playbook/conference-photography-best-practices): Headshots, slideshows, and multi-day coverage
- [How to Deliver Event Photos Faster](https://brandstudiohq.com/playbook/deliver-event-photos-faster): Tethered capture and instant delivery
- [Event Photography Equipment Checklist](https://brandstudiohq.com/playbook/event-photography-equipment-checklist): The complete kit list
- [Travel Events: Photography Logistics](https://brandstudiohq.com/playbook/travel-event-photography-logistics): Gear shipping, power, connectivity, and crew

## Compare

- [vs SpotMyPhotos](https://brandstudiohq.com/vs/spotmyphotos): A whole event, not just delivery
- [vs Snappic](https://brandstudiohq.com/vs/snappic): Face Match included on every plan
- [vs Breeze Booth](https://brandstudiohq.com/vs/breeze): Booth software vs running the whole event around the booth
- [vs Pixieset](https://brandstudiohq.com/vs/pixieset): After-the-shoot delivery vs delivery at the event
- [vs ShootProof](https://brandstudiohq.com/vs/shootproof): After-the-shoot delivery vs delivery at the event
- [vs SmugMug](https://brandstudiohq.com/vs/smugmug): Portfolio hosting vs event delivery
- [All comparisons](https://brandstudiohq.com/vs): How BrandStudio compares to other event photo platforms

## Press

- [Press Kit](https://brandstudiohq.com/press): Logos, founder bio, boilerplate

## Optional

- [Blog](https://brandstudiohq.com/blog): Product news and tips
- [Customer Stories](https://brandstudiohq.com/customer-stories): How Mammoth runs its events on BrandStudio
- [Help Center](https://brandstudiohq.com/help): Setup guides, FAQs, troubleshooting
- [What's New](https://brandstudiohq.com/updates): Product updates and release notes
- [Academy](https://brandstudiohq.com/academy): Free guides on running photo programs at events
- [Trust](https://brandstudiohq.com/trust): Security and privacy
- [Security](https://brandstudiohq.com/security): Vulnerability disclosure and security practices
- [Status](https://brandstudiohq.com/status): Service status
- [Team](https://brandstudiohq.com/team): The people behind BrandStudio
- [Handbook](https://brandstudiohq.com/handbook): How we think and how we build
- [Sub-processors](https://brandstudiohq.com/subprocessors): Third-party services and the data each handles
- [Accessibility](https://brandstudiohq.com/accessibility): Accessibility commitment (WCAG 2.1 AA target) and how to report issues
- [Privacy Policy](https://brandstudiohq.com/privacy)
- [Terms of Service](https://brandstudiohq.com/terms)
- [Sitemap](https://brandstudiohq.com/sitemap.xml)

## Contact

- General: hello@brandstudiohq.com
- Support: support@brandstudiohq.com
- Sales / Enterprise: sales@brandstudiohq.com
- Security: security@brandstudiohq.com